Legion Charter (Copy) - Rebel Legion

Revised May 29th, 2024

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Introduction for the Rebel Legion Charter - Mission, Vision, and Values Statment

Costuming — Charity — Community

The Rebel Legion is a Star Wars based costuming fan club. Our members create and wear costumes of the heroes and other characters aligned against evil from the Star Wars saga, which includes but is not limited to the films, comics, books, games, and television shows.

Our History

Much like the Rebellion in the Star Wars movies, an alliance of Rebel costumers was founded in mid-1999 by a handful of brave individuals who were inspired by the rise of the 501st and wanted to celebrate the heroes of the Star Wars saga. By 2001, Rebel Legion had grown in number and launched its own website and message boards. Although it started in the United States, the Rebel Legion is now an international club with a presence around the world. It has become the premier Rebel costuming group in the Star Wars community. From the Rebel Legion’s inception, it has been a volunteer club of costume enthusiasts who enjoy, express, and share their interest in costuming with other fans. The members of the Rebel Legion hold no rights to these characters and recognize it is a privilege to wear these costumes. The Rebel Legion also acknowledges that, while in costume, we represent the characters of the Star Wars universe and, as such, accept the responsibility to behave professionally and civilly while in public. This Charter serves to define what the Rebel Legion is and what it shall be, and to set down guidelines for the operations within this costume group.

Our Mission

The mission of the Rebel Legion is threefold. First, we promote the quality and improvement of Star Wars fan costumes. Secondly, we follow the lead of Lucasfilm Ltd. by giving back to the community through works of charity and volunteerism. Thirdly, we offer costume enthusiasts of the Star Wars hero characters a global community to enjoy, express, and share their costuming talents. Thus, we summarize the mission as Costuming, Charity, and Community.

Our Vision

The vision of the Rebel Legion is to continue to improve the quality of our members’ Star Wars costumes to that of movie grade, to foster goodwill worldwide through works of charity and volunteerism, and to promote a sense of camaraderie among all our members.

Our Values

The Rebel Legion values every member regardless of sex, race, religion, creed, nationality, sexual orientation, gender identity, age, or disability. We value the enduring passion and attention to movie grade detail that fans put forth into their costumes. Finally, we value the charitable goals set down by Lucasfilm Ltd. by giving all we can to the community.

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Acronyms

ACOG	Assistant Captain of the Guard
ALMO	Assistant Legion Membership Officer
APRO	Assistant Public Relations Officer
BCO	Base Commanding Officer
BMO	Base Membership Officer
BXO	Base Executive Officer
COG	Captain of the Guard
CRC	Charter Review Committee
DCO	Detachment Commanding Officer
DXO	Detachment Executive Officer
EST	Eastern Standard Time
FAQ	Frequently Asked Questions
FotR	Friend of the Rebellion
GMT	Greenwich Mean Time
LCC	Legion Command Council
LCJ	Legion Costume Judge
LCO	Legion Commanding Officer
LFL	Lucasfilm, Ltd.
LHM	Legion Honorary Member
LMO	Legion Membership Officer
LPRO	Legion Public Relations Officer
LW	Legion Webmaster
LXO	Legion Executive Officer
MO	Legion Merchandising Officer
OCO	Outpost Commanding Officer
OMO	Outpost Membership Officer
OXO	Outpost Executive Officer
PR	Public Relations
Q&A	Question and Answer
RC	Regional Captain
RCC	Rebel Command Council
RCL	Regional Command Liaison
RL	Rebel Legion
SOP	Standard Operating Procedure

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Article I: Organization

The Rebel Legion (RL) is an international organization administered by the Legion Commanding Officer (LCO), Legion Executive Officer (LXO) and Legion Command Council (LCC), but it recognizes that most activities will be on the local level. For this reason, the Rebel Legion is divided into Bases and Outposts to foster local identity and to encourage teamwork and camaraderie.

[1] See SOP S1: Rebel Legion Bases and Outposts

[2] See SOP S2: Rebel Legion Detachments

[3] See SOP S3: Rebel Legion Administrative Staff and Committees

[4] See SOP S4: Absences and Vacancies for Elected or Appointed Administrative Officers and Positions

[5] See SOP S5: Voting for Rebel Legion Policy and Procedure

I.1. Incorporation of the Rebel Legion

The Rebel Legion is registered as a non-profit corporation in the state of Missouri. To maintain this status, the Rebel Legion must submit a yearly report to the State of Missouri, due by the end of August, either via an appointed individual RL member, or an appointed committee of RL members.

I.2. Rebel Legion Subdivisions

The Rebel Legion is geographically divided into Bases and Outposts and thematically divided into Detachments. No Base, Outpost, or Detachment shall create rules or policies that are in direct contradiction to, or supersede the Rebel Legion Charter or SOPs. The Captain of the Guard (COG) maintains the current list of Bases and Outposts as well as information on the boundaries between them.

I.2.A. Bases

Bases are the primary operating unit within the Rebel Legion. Bases cover large distinctive regions, which host unique geography, language, borders, or other distinguishing characteristics (e.g., by country, province, state, or collections thereof) and have at least 12 members. Each Base is a hub of Legion activity and made up of Legion members who often attend events together in that region. The Base Commanding Officer (BCO) acts as the primary contact person for the region and coordinates Base activity and administration.

See SOP S1: Rebel Legion Bases and Outposts

I.2.B. Outposts

An Outpost is a regional hub of Legion activity, but without enough members to form a Base. It is made up of at least 3 Legion members who often attend events together in that region. The Outpost Commanding Officer (OCO) acts as the primary contact person for the region, and coordinates Outpost activity and administration.

See SOP S1: Rebel Legion Bases and Outposts

I.2.C. Outer Rim

Any RL member residing in a territory not covered by an existing Base or Outpost is a member of the Outer Rim. While technically a geographic subdivision of the Rebel Legion, the Outer Rim does not have any officers or organizational structure. The Outer Rim serves as a temporary designation for members in new regions while they work to form an Outpost. The Outer Rim is supervised by the Legion Commanding Officer (LCO).

I.2.D. Detachments

Detachments are global subdivisions of the RL organized by costume type (e.g. pilots, officers, clones, aliens). Detachments serve as an international hub for resources, costume construction support, and community in order to improve the quality and awareness of a particular costume category.

Detachments are also responsible for assisting the Legion Membership Officer (LMO) in writing, reviewing, and submitting new and revised costume standards.

See SOP S9: Standard Creation, Revision, and Approval Process

New Detachments may be formed when there are at least 20 RL members with costumes of a similar type that want a separate hub for costume resources and community. The LCC approves formation of Detachments by a majority/plurality vote.

Detachments may also form local sub-groups within Bases/Outposts.

See SOP 2: Rebel Legion Detachments

I.3. Legion Command Council (LCC)

The Legion Command Council (LCC) advises and assists the Legion Commander staff and Base/Outpost Command staff, as well as votes on all issues. Officers on the LCC consist of the following:

[1] Legion Commanding Officer (LCO)

[2] Regional Command Liaisons (RCL)

[3] Five (5) ‘at large’ Legion Command Council Representatives elected by the entire membership of the legion.

Additionally, the LXO, COG, and LMO act as observers/advisers, but have no voting privileges on LCC issues. Further Legion staff officers may be added as non-voting observers/advisors at the discretion of the LCC.

I.3.A. Responsibilities of the LCC

The LCC´s primary responsibilities are to advise the LCO on Rebel Legion business/matters and to assist the LCO in developing and implementing governing Rebel Legion policies and procedures. Their duties include the following:

[1] Participate in disciplinary proceedings as appropriate and act as the review board for any member submitted appeals, when permitted

[2] Approve administrative staff appointments made by the LCO and other members of the Legion administrative staff that do not require further ratification by the Rebel Command Council (RCC).

[3] Review and approve Detachment charter revisions

[4] Draft a quarterly summary of the LCC´s activities to be published in a forum thread under “Rebel Briefing” for the membership to read

[5] Review and approve changes to SOPs, where indicated

[6] Perform other administrative duties as assigned by the LCO

The responsibilities of the LCC are described in greater detail in SOP 3.

I.3.B. Qualifications for the LCC

To qualify for election to any position on the LCC, a RL member must have 2 or more years of active membership and meet at least one of the following prior experience criteria:

[1] One full-term experience in at least one qualifying elected Legion position

[2] At least 10 consecutive months in the same qualifying appointed Legion position.

The qualifying elected positions are as follows:

[1] Base Commanding Officer (BCO)

[2] Outpost Commanding Officer (OCO)

[3] Detachment Commanding Officer (DCO)

The qualifying appointed positions are as follows:

[1] Captain of the Guard (COG)

[2] Legion Membership Officer (LMO)

[3] Legion Public Relations Officer (LPRO)

[4] Legion Merchandising Officer (MO)

[5] Legion Webmaster (LW)

[6] Legion Costume Judge (LCJ)

[7] Legion Executive Officer (LXO)

[8] Base Executive Officer (BXO)

[9] Outpost Executive Officer (OXO)

[10] Detachment Executive Officer (DXO)

(Note: Time as an assistant or interim officer does not count.)

Except for election to the RCL position, if a member is elected to a position in the Legion Command Council they must step down from any other global Rebel Legion, Detachment, Base, or Outpost position(s). For example, if a BCO/OCO is elected as one of the five general members of the LCC, they must step down as Commanding Officer of their Base/Outpost. If an RCL is also elected to a BCO position within their region then they may retain that post, but must step down from all other global Rebel Legion, Base, Outpost, or Detachment positions.

I.4. Rebel Legion Administrative Staff

The Legion administrative staff consists of the voting members of the LCC and their non-voting advisors. Established administrative staff positions include all positions mentioned in section I.3 as voting or non-voting LCC members.

The LCC may appoint or approve administrative staff not listed in section I.3 to assist in carrying out RL functions and activities.

See SOP S3: Rebel Legion Administrative Staff CommitteesSee SOP

SOP S4: Absences and Vacancies for Elected or Appointed Administrative Officers and Positions

I.5. Rebel Command Council

The Rebel Command Council (RCC) is made of the elected members of the LCC, the LCO, and the Commanding Officers from each Base and Outpost in the Rebel Legion, who act as representatives for their members and voice their concerns. The LXO and COG do not hold any voting office on the Rebel Command Council. However, these two positions act as non-voting observers/advisers. The RCC is responsible for voting on all policies and issues that may come up. In discussions, the LCC members should do their best to represent minority voices to help balance the majority that the Base/Outpost Commanders represent.

I.6 Regional Command Liaisons

Regional Command Liaisons (RCLs) are voting members of the LCC elected from regional areas to ensure more global representation on the Council.

See SOP S3.D.: Regional Command Liaison (RCL)

I.7. Rebel Legion Membership and Costume Group (RLMCG)

The Rebel Legion Membership and Costume Group (RLMCG) serves to oversee operations and policy decisions regarding costumes in the Rebel Legion.

I.8. Galactic Senate

The Rebel Legion is a founding member of the Galactic Senate, which is dedicated to communication and goodwill between the major Star Wars costuming organizations and to protect their interests in the greater community. The Galactic Senate is composed of representatives from costuming organizations recognized by Disney/Lucasfilm Ltd. (LFL), including the Rebel Legion. The Rebel Legion will be represented in the Galactic Senate by the LCO and LXO.

It is Rebel Legion’s commitment to be part of and serve in the greater Star Wars Costuming Community and continue to work with LFL.

I.9. Governing Documents

All RL Councils, Officers, and Committees must operate within the bounds of the governing documents of the Rebel Legion described in this section.

I.9.A. Rebel Legion Charter

The Charter is the primary governing document of the Rebel Legion. It defines the whole organization and basic operations. The RL Charter can only be altered, updated, or changed by a simple majority/plurality vote of all Active Rebel Legion members after a prescribed proposal and review process.

In the event of a conflict between governing documents, the Rebel Legion Charter takes precedence over all other documents, including SOPs, Detachment Charters, Rules, and any other Rebel Legion directives.

I.9.A.i. Proposal Process and Voting for Charter Amendments/Changes

This Charter may be changed and amended by majority vote of the Active RL membership after review by the Charter Review Committee (CRC).

Any Active member may submit proposals for changes to the Rebel Legion Charter. Proposals may be submitted in writing to the chairperson of the CRC at any time of the year, except during annual elections. Proposals will then be presented by the chairperson of the CRC for discussion by the CRC and RCC. Based on this discussion, the CRC will then review, revise, and either reject the proposal or put it forth for member review and vote.

Charter amendments put forth for member vote are passed by simple majority/plurality vote of the Active membership, with no minimum voter numbers or percentage of total Active membership required. Amendments that do not pass may not be voted on again until/unless a substantial change to the text is made.

Proposals submitted to the chairperson of the CRC must include the reason(s) why it is thought to be needed and/or how it will improve the Rebel Legion overall. Each proposal should be as well-written and thought-out as the proposing member can make it, and not contain conflicting ideas/statements. Members are responsible for seeking any proposal-writing assistance from other members, Officers, Units, or members of the CRC.

The CRC is not responsible for creating amendment proposals. However, members of the CRC are permitted to submit proposals in their capacity as Active members.

See SOP S5: Proposal, Review, and Voting for Rebel Legion Policy and Procedure

I.9.B. Standard Operating Procedures

Standing Operating Procedures (SOPs) are additional rules, processes, procedures, guidelines, and instructions used to manage RL operations. The SOPs work in unison with the RL Charter but are still subservient to it.

Each SOP is maintained by designated RL officers, administrative staff, and/or committees (hereafter referred to as SOP review staff) as specified in the maintenance sections of the respective SOPs. SOP maintenance includes amendments, alterations, and repeal. Any SOP changes must be announced on the RL forums.

Amendments, alterations, or repeal of SOPs may also be proposed by any Active member to their Legion Council Representative on the RCC. The RCC will then discuss the proposed changes with the designated SOP review staff, who will then review, accept/reject, and draft any proposed changes to an SOP. Completely new SOPs are submitted to the LCC and will be enacted if they pass a simple majority/plurality vote in both the LCC and any additional bodies listed in the SOP Maintenance section of the specific SOP. A representative from the SOP review staff will then post the finalized SOP amendment in the voting sub-forum with a summary of the implications of the amendment to Rebel Legion procedures.

In case of conflict, directives in SOPs take precedence over all other governing documents except the RL Charter. Conflicts between different SOPs must be corrected by the designated SOP review staff of the affected SOPs.

I.9.C. Detachment Charters

Each Detachment will write and maintain a Detachment Charter that governs the membership, organization, and operations of the Detachment

See SOP S2: Rebel Legion Detachments

Amendments to Detachment Charters may be proposed to the Detachment Commanding Officer (DCO) by any active members of that Detachment. If accepted by the DCO, the amendments shall be approved by the LCC by a simple majority vote.

In the case of conflict, directives in Rebel Legion Charter and associated SOPs take precedence over Detachment Charters.

I.9.D. Other Governing Documents

RL Councils, Detachments, Bases, Outposts, and Administrative Committees may generate other governing documents and procedures to assist in and clarify any Legion operations. These additional documents are not binding to general membership, serving as guidance only.

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Article II: Membership

Every Active member of the Rebel Legion must fulfill the following requirements:

[1] Be a legal adult in their country (no younger than 18 years old)

[2] Own at least one high quality Star Wars costume that has been approved by the Rebel Legion

Membership in the Rebel Legion is a privilege, not a right. The Rebel Legion is an inclusive, equal-opportunity fan club. The Rebel Legion does not discriminate on the basis of sex, race, religion, creed, nationality, sexual orientation, gender identity, age (as long the member is a legal adult according to local law), or disability. Individuals who are under the age of 18 or under the age of majority in their country of residence are recommended to consider membership in the Galactic Academy.

See the following SOPs:

[1] SOP S6: Rebel Legion Member Census

[2] SOP S7: Rebel Legion Forums

[3] SOP S8: Honorary Members and Friends of the Rebellion

[4] SOP S10: Costume Approval Process

II.1. Membership Types

Rebel Legion membership falls into different categories, depending on how much a member currently participates in RL activities. These membership types are as follows:

[1] Active Members

[2] Reserve Members

[3] Archived Members

[4] Honorary Members and Friends of the Rebellion

II.1.A. Active Legion Member

An Active Rebel Legion member participates in RL-sponsored costume events and RL online activities. Every Active member must maintain a current email address on the Rebel Legion website and provide and update their current contact information with either their local Commanding Officer or other designated local membership representative.

See SOP S1: Rebel Legion Bases and Outposts

Active members must be counted in the annual census taken each January by the local Commanding Officer or designee. If an Active member has not completed the census by February 1st after the census, they will be moved to an inactive Reserve member status and their costume pictures moved to the members’ Reserve picture area.

See SOP S6: Rebel Legion Membership Census

II.1.A.i. Active Member Benefits

Active member benefits include the following:

[1] Forum user status

[2] Access to Legion members’ only and Base/Outpost Members’ only areas of the forums

[3] Member profile with costume pictures on the RL website

[4] Eligibility to attend LFL sanctioned events

[5] Voting privileges for Rebel Legion business, elections, and polls on the forums

[6] Buying privileges for Rebel Legion merchandise

[7] Eligibility to hold Elected or Appointed Offices in the Rebel Legion

II.1.A.ii. Costume Requirements

Every Active RL member must have at least one Rebel Legion approved costume. A member with only archived costumes will no longer be permitted to troop on behalf of the Rebel Legion until the upgrade/resubmission requirement has been met on at least one costume or a new costume is approved. All approved costumes will be displayed on the member’s profile on the Rebel Legion Forums.

If a member no longer owns or otherwise cannot or will not wear a particular approved costume any more, they should request to have it removed from their profile in the Legion Tech Support sub-forum. Approved costume(s) that a member no longer owns do not count towards the costume requirement for membership.

II.1.A.iii. Activity Requirements

Every member must meet the minimum activity requirements. Once Active Rebel Legion membership is granted, every member must complete at least one qualifying activity per calendar year (January to December) in order to maintain full member privileges and be considered an Active Member.

Qualifying activities include, but are not limited to, the following:

[1] Appearing in an approved Rebel Legion costume or apparel at a charity event, Lucasfilm Ltd. event, or LFL approved partner event

[2] Participating in Rebel Legion activities (table duty, group photo, parade, volunteering at a location) in RL-approved costume or approved RL apparel at a convention. Simply showing up at a convention in costume will not count as participation in this activity.

[3] Attending a Rebel Legion costume workshop (subject to local BCO/OCO approval)

[4] Assisting the Base/Outpost in a major activity that is approved by the local BCO/OCO (e.g., assisting Base/Outpost in the creation of large props or backdrops for events)

[5] Having your first costume approved during that year.

Minimum activity requirements will be administered justly and take into consideration that this is a hobby and that real life happens. In special circumstances, the Base/Outpost Commanding Officer may determine that a member is Active even if they do not meet the above minimum activity requirements. In the case of the Outer Rim, the Legion Membership Officer (LMO) makes the final determination.

The same event may not be used for two censuses in a row. If a member troops in January to stay active they can not use the same event the following census.

II.1.B. Rebel Legion Reserve

RL Reserve is the status of a member that has been unable to meet the minimum requirements for Active RL Membership. They still maintain at least one Rebel Legion approved costume. This member can return to Active status at any time, regardless of the amount of time spent as a Reserve member, by one of the following methods:

[1] Submitting at least one costume, with current photos, for judging and membership approval

[2] Attending one of the above events required for Active membership and notifying their Commanding Officer

See SOP S6: Rebel Legion Member Census

See Article II.A.iii: Activity Requirements

II.1.B.i. Reserve Member Benefits

A Reserve member retains these benefits:

[1] Forum user status

[2] Access to Legion members’ only and Base/Outpost Members’ only areas of the forums

[3] Member profile with costume pictures on the RL website

II.1.B.ii. Reserve Status Restrictions

A Reserve member loses the following membership privileges:

[1] Eligibility to attend some LFL sanctioned events

[2] Voting privileges for Rebel Legion business, elections, and polls on the forums

[3] Buying privileges for Rebel Legion merchandise

[4] Eligibility to hold Elected or Appointed Offices in the Rebel Legion
>II.1.C. Archived Member

An Archived member no longer maintains the minimum of one Rebel Legion Approved costume. To return to Active or Reserve status, an Archived member must submit a costume and have it judged and approved for Rebel Legion membership. An Archived member loses all membership benefits Active or Reserve status beyond Forum user status.

II.1.D. Honorary Members and Friends of the Rebellion

Legion Honorary Member (LHM) and Friend of the Rebellion (FotR) status may be given to individuals for appreciation of performance in Star Wars media or contribution of artistic and literary work to Star Wars media. They may also nominate honorary titles in remembrance of the fallen (e.g., Star Wars actors, Star Wars artists, Star Wars writers, RL members, RL applicants). Other reasons for awarding Honorary Membership and Friends of the Rebellion status may also be considered. Any Rebel Legion member may nominate an individual for an honorary title.

See SOP S8: Honorary Members and Friends of the Rebellion

II.2. Forum Users

Forum users have access to and use of the Rebel Legion global forums, parts of which are available to the public regardless of membership status. Forum users may be RL members, people who want advice on how to make a Rebel Legion approved costume and gain full membership, or other interested Star Wars fans. Forum membership alone does not count in determining the time a person has been a member of the RL See SOP S7: Rebel Legion Forums

II.3. Member Conduct

All Rebel Legion members should strive to support and live up to the Mission, Vision, and Values statements of this Charter, whether at RL events, on RL forums, on official RL social media platforms, or in other public spaces.

The Rebel Legion recognizes that its costumes represent characters from the Star Wars saga, and every member is expected to portray those characters in a tasteful and professional manner any time they are in costume. RL membership and costuming is a privilege, not a right.

While acting as a member of the Rebel Legion, no member may deliberately/maliciously cause ill will within our club or in the Star Wars community that may endanger the Rebel Legion’s reputation and working relationship with other Lucasfilm approved entities.

When representing themselves as members of the Rebel Legion, all members are expected to conduct themselves in a manner which is respectful to themselves and to others, and to take responsibility for their own behavior in all legion activities and interactions. This applies to face-to-face meetings, text or voice communication, online interaction on the RL forums, Base/Outpost forums, or on official RL social media platforms. In short: be nice. And we are here to have fun.

Every Legion member is also expected to show respect for all users/visitors of the website and forum, handle all differences of opinion in a respectful manner, and comply with policies and procedures.

II.3.A. Respecting Safety and Security Personnel

Every RL Member must always follow the instructions of clearly identified safety and security personnel when acting in any official Rebel Legion capacity.

II.3.B. Privacy Policy

The Rebel Legion has a strict Privacy Policy. No member may solicit or give out another member’s personal information without expressed consent. For certain events, it may be necessary to have members’ contact information. This will be done by the BCO/OCO or a designated Active RL member who is acting as event contact, with consent from the members involved.

BCO/OCOs (or designees) may solicit local members’ contact information (see Article II.1.A. Active Legion Member) and census information (see SOP 6: Rebel Legion Member Census). They must protect this information in a secure location. No Rebel Legion Officer or member may give out another member’s personal information, including full legal name, without expressed consent from that member.

Some event organizers may request contact information of participating members for security reasons. In these cases, the RL member acting as event point of contact may share member contact information with the explicit permission of each member involved.

If a member feels that a request for personal information by another RL member or officer is inappropriate, they should contact the COG for clarification before sharing their information.

See Article II.1.A: Active Legion Member

See SOP S6: Rebel Legion Member Census

See SOP S7: Rebel Legion Forums

II.3.C. Allowed Compensation

In accordance with directives from Lucasfilm, Ltd., no member may use their Rebel Legion-approved costumes for personal profit, either within or outside of the Rebel Legion. This includes, but is not limited to the following:

[1] Paid Appearances (that have not been approved by Lucasfilm or their partners)

[2] Selling photographs featuring a Rebel Legion Costume

[3] Selling merchandise with photographic reproductions of a member in Rebel Legion costume (T-shirts, messenger bags, calendars, etc.)

[4] Rent/lease any Rebel Legion approved costumes

The following are exceptions this rule:

[1] Expenses: A member may be compensated by the event host/organizer for out-of-pocket expenses incurred from participation in Rebel Legion events, but this may not exceed their expenditure (including but not limited to water, gas reimbursement, snacks/meals, park passes/entry to events). Such requests to event organizations should be made through the local Base/Outpost commander (or designee). Event organizers have the right to refuse requests for compensation, and RL members must respect that refusal.

[2] Non-Monetary Compensation: A member may receive non-monetary donations (including but not limited to water, snacks/meals, park passes/entry to events), provided that these items are for personal use and not to be sold for profit.

[3] Costume Contests: Entry of Rebel Legion costumes into contests is permitted. Members may keep any awards/prizes that they win in these contests.

[4] Television and Film: the Rebel Legion recognizes that members must be paid for select television and film work due to labor laws. It is the responsibility of the production company, not the member, to obtain any necessary permissions to use the Star Wars intellectual property. Lucasfilm also requests notification from our members regarding any television or film production seeking Star Wars fans as costumed participants.

II.3.D. Personal Charity Sales and Projects

The Rebel Legion does not have the authority to approve charity fundraisers outside of Legion events/projects. If members would like to use their costume for a personal charity fundraiser project (e.g. selling costume photo prints), they must apply for a letter of agreement through Lucasfilm. An application form may be obtained from the Rebel LCO.

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Article III: Elections and Voting

The Rebel Legion uses a democratic practice in the selection of its leadership roles. The following is a description of the election and voting procedures to fill these offices. Elections for all elected positions are held once per year. These elections occur in September, unless otherwise These annual elections are mandatory for every Unit within the Rebel Legion.

Notice of upcoming elections will be posted on the forums and be sent out by a mass email one week prior to the election by the COG.

Candidates may not campaign for themselves in any way.

See SOP S3: Rebel Legion Administrative Staff and Committees.

III.1. Elections, Voting, and Transitions for Annual Rebel Legion Elections

Every Rebel Legion member with full Active status may vote in the annual elections. Election nominations begin the second Monday of September (12:01 AM) and conclude after 7 days (Sunday 11:59 pm).

Question and answer (Q&A) begins the third Monday of September (12:01 AM). The questions phase ends after 7 days (Sunday 11:59 PM), while answers may continue for two more days (Closing on Tuesday, 11:59 PM).

Voting begins the fourth Monday of September (12:01 AM). Polls are open for 7 days (closing the following Sunday at 11:59 PM).

Each election thread is run in the time zone of the person administering that particular election.

All nominations, Q&A, and voting must be on The Rebel Legion global forums in the appropriate Units’ sub-forums. Nominations, Question/Answer, and Voting for LCO and Legion Command Council Positions will be in the Election Forum.

The COG will oversee all election processes and archive all election results. If there is another tie for either the LCO or a LCC position then the COG will administer a simple majority/plurality vote from all BCO/OCOs to decide on the position in question.

The new administration takes office the Monday following the close of elections (this may fall on the last Monday of September or the first Monday of October, depending on the calendar year).

When a transfer of power occurs to new command staff, all RL media and materials, both material and digital, must be transferred from the old staff (at Administrative, Base, Outpost, and Detachment levels) to the corresponding new command staff. This includes, but is not limited to, websites/domains, banners, and convention materials.

III.1.A. Application for New Membership During Elections

During the month of September when elections are conducted, costume applications for new membership to the Rebel Legion will be reviewed and judged but all activation of new memberships will be delayed until after elections have concluded. Existing members submitting new costumes will be judged as usual, but they may not be added to any new Detachments during September.

Any potential member that submits an application during this time will be notified of the mandatory delay of membership approval. A potential member may contact their local BCO/OCO to request permission to participate at events in September.

In the event of a special election for a Legion-level, Base, Outpost, or Detachment position, the policy of not adding new members to said Unit (or the Rebel Legion as a whole) will apply during that special election. Only Active members will be allowed to vote.

III.1.B. Unit Election Irregularities

If an Active member suspects that an election held in their Unit is not a fair election (e.g., technological glitches preventing voting) or is in violation of any Rebel Legion policy (e.g., people voting in the election who are not allowed to) they may appeal to the COG. If the COG determines that there have been election errors, interference, or other violations of Rebel Legion policy, then they will intervene to make sure the election is run in a fair manner.

III.2. Officers Elected By Other Legion Office Holders

Some RL Administrative Officers are elected by other officers in the Rebel Legion, while others are appointed and confirmed by the LCC and/or RCC.

See SOP S3: Rebel Legion Administrative Staff and Committees

III.3. Elections for Unit Officers

This section describes the election process for Base, Outpost, Detachment, and Local Detachment sub-group Commanding Officers.

BCOs, OCOs, DCOs, and Regional Captains (RCs) should notify members of their Unit that elections are taking place.

III.3.A Election Nomination Rules

III.3.A.i Only active members of a unit may nominate officers for it. If a member other than the current office holder nominates themselves they must have someone else from the unit second them. Standing officers do not require a second.

III.3.A.ii Standing Officers must post whether they wish to hold office for another term or decline.

III.3.A.iii In all cases, no response (either from the current office holder or a member nominated by someone else) will be considered the member declining to stand for office.

III.3.A.iv If no nominations are made for a particular office by 12:00 AM in the time zone of the election administrator on the third Monday of September, then the officers holding these positions will remain in office as caretakers until a new officer is seated.

III.3.A.v If a standing Unit Commanding Officer declines to seek another term and no nominations are made for that Unit, the standing Executive Officer must accept or decline being promoted to Commanding Officer.

III.3.A.vi If the Executive Officer declines or fails to respond, then the LCC shall appoint a new Commanding Officer or consider having the Unit absorbed into a neighboring Unit due to lack of leadership.

III.3.A.vii In the event of a tie in an election for a BCO/OCO/DCO, the Legion Commanding Officer, a Legion Command Council member, the Captain of the Guard or assistant will administer another election running for one week after the first. If there is another tie for the position then the COG will administer a simple majority/plurality vote from members of the Legion Command Council to decide on the position in question.

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Article IV: Rebel Legion Costumes

The Rebel Legion celebrates creating, owning, and wearing the costumes of the Hero, ‘Light Side,’ Rebel/Resistance, Republic, and neutral forces based on the licensed LFL Star Wars material. To capture the magic of these characters, our goal will always be to strive for the most accurate presentation and portrayal of these costumes.

[1] SOP S9: Standard Creation, Revision, and Approval Process

[2] SOP S10: Costume Approval Process

IV.1. Costumes Accepted into the Rebel Legion

IV.1.A. Basic Costume Requirements

Quality and suitability requirements include, but are not limited, to the following:

[1] Materials for the costume must look similar to items in the costume references.

[2] Materials and craftsmanship must be of high quality.

[3] A costume cannot simply be a collection of found clothing (i.e. a bathrobe and a karate uniform does not qualify as a Jedi costume).

[4] The costume should be high quality, clean, and in good condition (with weathering only when appropriate to the source material).

[5] All costumes must be within the confines of decency. (Decency is defined as being without profane or vulgar features or statements and must be appropriate for young children.)

Some costumes, while approved for Legion membership, may be deemed inappropriate for certain events. The local command staff or event coordinator reserves the right to make this judgment as needed.

IV.1.B. Costume Eligibility

Rebel Legion costumes must be based on an official Star Wars source that is created, produced, distributed, or licensed by LFL/Disney. This includes all canon, Legends, and other official Expanded Universe media. Appropriate licensed sources for Rebel Legion costume references include, but are not limited to:

[1] Films

[2] Comics

[3] Pictures from books

[4] Games

[5] Television shows

IV.1.B.i. References

For a costume to be approved in the Rebel Legion, it must have visual references as follows:

[1] Two or more images that collectively show the front and back of the costume head-to-toe or a 360-degree head-to-toe turnaround of the character

[2] Additional images are recommended to show details of the costume

[3] Resource material must come from any LFL/Disney licensed sources

[4] Additional costume details may come from a detailed text-based description, but must have an accompanying visual reference to be considered for Rebel Legion approval. Costumes based only on text descriptions cannot be approved.

IV.1.B.ii. Video Games

For video games costumes, player generated/edited costumes for game characters (those that are customizable) are not eligible for Rebel Legion membership.

The Legion Membership Officer (LMO) has final say over costume approvals and inclusion.

IV.1.B.iii. Generic Character Costumes

The Rebel Legion accepts generic costumes. Generic costumes are costume types that are prevalent in the Star Wars universe, that are iconic and include costume components or uniforms that are easily recognizable as belonging to that character type. Costumes that allow for some variability include (but are not limited to): Jedi, uniformed pilots, uniformed troopers, Wookiees.

For these costumes, there are required components that are commonly seen with each character of that type, optional components that are seen on only some characters of that type, and room for variation (e.g., hair color and style).

IV.2. Costume Standards

Costume Standards are listed in the Costume Standards Master List. They are meant to be used as a guide for building Rebel Legion approved costumes, and are used by Legion Costume Judges (LCJs) as a starting point for judging a costume for Rebel Legion membership. The Costume Standards of the Rebel Legion are not meant to be an all-inclusive list of components and/or a completely detailed description of costume components required for Rebel Legion membership. In addition to using the costume standards as a starting point for judging costumes, costumes are also judged by comparing them to the source material (reference images of the costumes seen in the costumes of the Star Wars universe).

See SOP S9: Standard Creation, Revision, and Approval Process.

IV.2.A. Costume Eligibility without Costume Standards

A costume may be approved without costume standards as long as it meets all the above eligibility criteria. When an applicant submits such a costume, they should include links to reference images to assist the LCJs in judging.

IV.2.B. Medical Device Exemption

While members and applicants should not wear any non-Star Wars items for approval photos or at official Costume Events, medical and assistive devices are always permitted (including glasses, walkers, braces, wheelchairs, canes, etc.).

IV.2.C. Mandatory Religious Garments Exemption

Similarly, if a member or applicant feels mandated by their religious beliefs to wear a head covering or other cloth garment such as a hijab, turban, or yarmulke, they are always permitted to have that garment incorporated as part of their costume. This does not apply to jewelry with religious symbols. When possible these garments should maintain an in-universe look and be in a coordinating color/pattern with the costume worn. Costumes should not contain real-world symbols.

IV.3. Application for Costume Approval

Members wishing to have a costume approved to wear at Rebel Legion Costume Events, must submit photos of their costume for approval by LCJs. Each costume submitted to the Rebel Legion for membership is judged by the LCJ(s) for each respective costume category using the Costume Standards Master List.

LCJs cannot review their own costume(s) for approval. Another LCJ from that costume category must judge and then notify the LMO of the result. If an LCJ is the only one in that category, then the LMO will judge it.

If there remains a question in regard to an applicant’s costume submission, the LMO has final approval.

See Article V: Costume Events

See SOP S10: Costume Approval Process

IV.3.A. Costume Application Requirements

Persons submitting costumes for approval must fulfill all requirements for RL membership. For a first time applicant who is not a member of RL, costume approval establishes Active membership. Costume approvals for an Active RL member who already has at least one approved RL costume do not affect that person’s membership status.

Any costume submitted for approval for use at RL events must be owned by the applicant and may not be rented, borrowed, or shared with another member.

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Article V: Costume Events

The Rebel Legion’s members participate in a wide variety of events and venues all over the world. For this reason, Rebel Legion events should adhere to a set of costume event standards along with a code of conduct. Our goal will always be the accurate presentation and portrayal of the characters from the Star Wars Saga. The Rebel Legion further recognizes that this hobby is also for fun and creativity. Therefore, the Rebel Legion makes allowances for the creative modification of costumes within the confines of decency, at the discretion of the local Base or Outpost Commanding Officer (BCO/OCO).

Rebel Legion events, with members appearing in costume, representing the Rebel Legion should adhere to the standards listed below.

This article is not currently associated with any SOPs.

V.1. Official Rebel Legion Events

An official Rebel Legion event is defined as an officially sanctioned gathering or appearance of one or more RL members with a specific goal. Examples include, but are not limited to, the following:

[1] Disney/Lucasfilm Ltd. promotional and organized events

[2] Escorting Star Wars celebrities

[3] Official parades

[4] Charity appearances

[5] Hospital visits

[6] Fundraising and awareness raising

[7] RL promotion

[8] Conventions with an official RL presence (e.g., recruitment table, panel, meetup)

There can be three types of official Rebel Legion events: high profile, medium profile, and low profile.

All decisions regarding costume types for events are up to the Event Coordinator, the Event Officer, and Legion Command Council (LCC).

Only members with approved costumes may attend official events in costume, except for the benefit of a charity as noted below. Special permission may be granted by a BCO/OCO for a new member with a pending application to attend an official low or medium profile event in costume. Non-members are also permitted to attend events out of costume as handlers at the discretion of the BCO/OCO.

See Article II: Membership

V.1.A. Event Terminology

[1] Host Representative: The person representing an organization, business, or convention that the Rebel Legion is working with for an event. This person holds the highest authority at an event (barring requests that contradict internal RL guidelines) outside of public safety officials.

[2] Event Officer/Coordinator: The Rebel Legion member who is in charge of the Rebel Legion’s involvement at a given event. The Event Officer may be the BCO/OCO, BXO/OXO, RC, or any member of the base/outpost that the BCO/OCO has approved for a specific event.

[3] The Working Floor: The table and floor space allotted by the venue to promote the Rebel Legion, LFL, organization, business, or convention. The Rebel Legion is given space at many events where other vendors and exhibitors have to pay. In return for this donation of space, we present the illusion of the Star Wars characters to the general public to help promote not only our group, but also the event itself.

[4] On Duty: This is when a member is in costume and is “working the floor” during the operating hours of the event or convention. All costume pieces should stay on and the representation of the character should be kept intact, unless there is a health or safety issue that would require immediate removal of a helmet or mask. Members who are working behind an information table may remove masks, helmets, or other communication barriers in order to answer guests’ questions. Masks or helmets may also be removed for a group photo, if directed to do so by the Event Officer.

[5] Off Duty: This is when a member has left the “working floor” for neutral areas at the event so that they may rest, repair their costume, converse, shop in the vendor areas, attend a presentation, etc. Costumers may remove parts of their costume or the entire costume while “off duty.”

[6] Handlers: Also called wranglers, squires, assistants, spotters, supporters, etc., these are people out of costume (but preferably wearing a Legion shirt, hat, or badge) who help members during an event. They help members overcome the visual and movement limitations of their costumes. They protect the safety, health, and comfort of costumers while members are “on duty.” They also help communicate instructions from the event’s coordinator and the RL event officer. Handlers do not need to be active Rebel Legion members, but must abide by all RL policies and rules while helping at the event.

V.1.A.i High Profile Events

This is an official Rebel Legion event that is usually organized/sponsored for the promotion of a Lucasfilm Ltd., or LFL approved partner. A costume from the movies or TV series is usually required unless otherwise requested.

V.1.A.ii Medium Profile Events

This is an official Rebel Legion event that does not involve Lucasfilm Ltd. and is for RL promotion, community support, or charity. Restrictions on the types of costumes allowed to troop these events may be placed by the event organizers.

V.1.A.iii Low Profile Events

This is an official Rebel Legion event for RL promotion with the purpose of fun and entertainment. The use of any Rebel Legion approved costumes are permitted. This may include costumes that were formerly approved with an “informal” status.

V.1.B Face-Character Costume Requirements for High and Medium Profile Events

For high profile and some medium profile events, there should be only one person portraying a face character visible at a time. At the discretion of the local unit command and the event coordinator, two or more people portraying the same character may be permitted at an event but they must never appear together. In this case, discretion is also given to local command as to whether these are the same or different versions of the face character. The LCC reserves the right to overrule local command on the matter of numbers and types of face characters.

V.1.C. Costume Approval Board for High Profile Events

If needed, a costume approval board may be set up for all high profile events. The board will include the BCO/OCO of the hosting Base/Outpost or Event Officer, the Event Coordinator, and the Legion Membership Officer (LMO). A member of LCC may substitute for any of those listed on the approval board.

When specifically requested by LFL, representatives of LFL may serve in this role instead.

V.1.D. Lending Costumes for All Official Events

A Member may lend their Rebel Legion approved costume(s) under certain conditions. This lending is subject to the following restrictions:

[1] For High Profile events a Rebel Legion member may not lend out their costumes to a non-member. All High Profile events are for active members only and with approved costumes.

[2] For Medium and Low Profile events, a member may lend Rebel Legion approved costumes to an active member or a non-member, with the approval of the Rebel Legion Event Officer and the hosting Base/Outpost CO. Lending is only allowed for events where additional costumers are needed for the benefit of a charity or community organization and after every effort has been made to get enough active members to participate. An active member has preference over a non-member in a borrowed costume. Any member or non-member in borrowed costumes must still meet all Rebel Legion requirements for that specific costume. The active member takes responsibility for the behavior and actions of any non-member wearing their borrowed costumes during the event. Prior to the event, all members and any allowed non-members accompanying them will be made aware of Rebel Legion rules/policies.

[3] In certain circumstances a member may borrow some parts of a costume to upgrade their costume for an event. The member must seek approval from their BCO/OCO and the event organizer a minimum of one week in advance of the event for an exemption.

V.2. Unofficial Rebel Legion Events

An unofficial Rebel Legion event is defined as a gathering of two or more members for camaraderie and fun. Examples include, but are not limited to, the following: public/private parties, conventions, parades, or wherever the Rebel Legion is not officially representing the club.

A relaxed code of conduct by members is appropriate for all non-official events.

Costumes formerly approved with an “informal” (discontinued) status may be allowed.

Children may be welcome at these non-official events but are the sole responsibility of their parent/guardian.

The default for any public appearance of the Rebel Legion is the use of Rebel Legion approved costumes; however the club’s code of conduct still applies. The final decision for costumed events is left to the LCC, Event Coordinator, or Event Officer.

V.3. Rebel Legion Family Members at Events

At any events where members may bring their children, the actions and safety of those children are the sole responsibility of the member who is their parent/guardian(s). The Rebel Legion claims no responsibility for the safety or actions of minors. Allowing members to bring their children is at the discretion of the Event Representative/Coordinator and the Event Officer. Minors (and their parent/guardian(s)) attending an event as a member of a partner club (e.g., Galactic Academy, Saber Guild) must abide by their organization’s code of conduct.

The Rebel Legion is cognizant of the health and safety of small children and pets. RL members may not ask to hold children or pets. However, if a member is requested by a parent or animal owner to hold a child or animal for a photo, they may agree to but should hold them carefully.

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Article VI: Public Relations, Merchandising, and Rebel Legion Support

The Rebel Legion recognizes that our organization requires promotion and donations on some level to support growth and maintain the club. The Rebel Legion is a non-profit club based on the copyrighted property of Lucasfilm Ltd./Disney and has no legal rights, as an organization, to profit from donations or the sale of merchandise that utilizes the intellectual property of Lucasfilm Ltd./Disney or its affiliates.

See SOP S11: Public Relations and Merchandising Materials Requirements and Oversight

VI.1. Merchandising and Public Relations Materials Oversight

All merchandise, public relations (PR) material, and promotional materials that are created for the use of the members of the Rebel Legion to promote the club will adhere to the standards as defined in SOP S11: Merchandising and Public Relations Materials Requirements and Oversight, and as described in the current Rebel Legion Style Guide posted in the Rebel Briefing forum, and as posted in the Merchandising forums by the following officers:

[1] Legion Commanding Officer (LCO)

[2] Legion Executive Officer (LXO)

[3] Legion Command Council Members (LCC)

[4] Legion Merchandising Officer (MO)

[5] Legion Public Relations Officer (LPRO)

VI.2. Public Relations Materials

Public Relations (PR) material is defined as any item whether printed, constructed, or digital, that is used to promote or advertise the Rebel Legion, RL Units, or used as a give-away.

VI.3. Merchandise

Merchandise is defined as any item that is sold to an individual for their personal use or collecting.

VI.3.A. Merchandising Requirements and Rules

Club merchandise can only be sold to designated persons. Merchandise and PR material (given to the public for free) cannot be sold, or traded/given for the purpose of resale to any others.

Designated persons include:

[1] Active Rebel Legion members (and their household)

[2] Active members of Galactic Senate affiliated costume clubs and 501st Legion.

[3] Lucasfilm Ltd. employees

VI.3.A.i. Joint Club Merchandise

The Rebel Legion permits the option of special joint-runs with fellow Lucasfilm Ltd. acknowledged costuming groups, provided the senior command staffs of the clubs agree and the run adheres to Rebel Legion Merchandising and Public Relations Materials Standards. Rebel Legion participation requires the approval of the LCC.

The guidelines for these merchandise runs are as follows:

The Rebel Legion and its units may develop joint merchandise with other Lucasfilm Ltd.-acknowledged groups, The following groups are easily recognized: The 501st Legion, Droid Builders, Mando Mercs Costume Club, Saber Guild, Dark Empire, and the Galactic Academy. Other acknowledged groups will be considered on a per-item basis.

Joint Merchandise must follow the same Rebel Legion merchandise rules, guidelines, and approval process as all other Rebel Legion merchandise requests.

The other LFL-acknowledged group(s) involved must also approve the design before production, and agree to adhere to the Rebel Legion merchandise rules.

Members of all groups involved in the item are permitted to purchase the item at cost per Lucasfilm Ltd. guidelines.

VI.3.A.ii. Sales

Club merchandise can only be sold for the cost of producing and shipping the items. Shipping costs include postage, packing material costs (if special envelopes/materials are required), and Paypal payment processing fees. No profit can be made from regular sales.

Club Merchandise is required to be sold exclusively within the main Rebel Legion Merchandise forum. Links to sales threads can be posted on off-site RL Unit forums, but must include a disclaimer that these sales are for active members and other designated persons only.

VI.3.A.ii.a. Interest Threads

Some sale leaders may choose to create an interest thread to determine if there are enough people to do a particular piece of merchandise and set prices before opening a sale thread. Members that express interest in purchasing merchandise in an interest thread prior to the start of the merchandise run must either purchase that merchandise or tell the sale leader that they cannot do so anymore once the sale thread opens.

Every member who posts interest in merchandise must make every effort to follow through with payment before the sale ends unless they give or have given advance notification to make other arrangements with the person doing the merchandise run. Or in a worst-case scenario, if the member cancels the purchase altogether, they must communicate that to sale leader.

Note that a RL member is not required to make any purchases that they post interest in, but they must communicate their desire to; a) change quantity, b) make a late payment, or c) cancel the order altogether. This will ensure that the correct pricing is posted in the interest or sale thread for members making a purchase.

VI.3.A.iii. Prototypes

Incorrect pre-production prototypes cannot be sold. They can stay with the member organizing the sale, be sent to the MO to be kept in the Rebel Legion archive, or given to Lucasfilm ltd.

Correct pre-production prototypes can be sold (following all merchandise rules), or sent to the MO to be kept in the Rebel Legion archive, or given to Lucasfilm ltd.

VI.3.A.iv. Merchandise as Gifts and Prizes

Merchandise may be given as gifts to Legion Honorary Members, Event Coordinators/ Representatives, and charities/community organizations the Rebel Legion works with.

Including Legion merchandise in gift baskets/raffles/event prizes must be approved by the MO prior to the event.

Items to be given away for promotional purposes must still follow all merchandise rules and RL Style Guide. The designation of “PR/Giveaway Item” must be made known during the sale, so members know they are free to give those items to the public.

VI.3.B. Merchandise and PR Materials Archive

An archive of merchandise and PR material is maintained by the LPRO and the MO, to keep copies of all merchandise produced, logos or graphics used in PR materials, and copies of all fliers, banners, cards, etc. used to promote the Rebel Legion in advertising or publicity.

This archive is accessible to the Legion Webmaster (LW), the LCC, the MO, to individual Base/Outpost/Detachment Public Relations Officers, and to the LPRO and their team.

VI.4. Rebel Legion Donations and Fundraising

VI.4.A. Fundraising for Rebel Legion Club Expenses

Over the years, the majority of the Rebel Legion’s funding has come from the various Legion, Base, and Outpost Command Staff teams. As our membership expands, the costs associated with web space, merchandise, promotions, etc. are unable to be solely supported by Command staff.

Club merchandise can be used to raise funds for pre-approved fundraising projects to support RL expenses. These expenses include, but are not limited to, the following:

[1] Website hosting expenses

[2] Honorary membership material costs

[3] Rebel membership award expenses

[4] PR materials costs

[5] Merchandise for Lucasfilm employees and the Rebel Legion archive

[6] Shipping costs for the above

Any Rebel Legion, Outpost, Base, or Detachment assets, which were paid for using Rebel Legion, Outpost, Base, or Detachment funds, are the property of that Unit.

A paypal account has been set-up at www.paypal.me/therebellegion to collect donations to the Rebel Legion for the sole purpose of paying the costs related to Rebel Legion, Outpost, Base, or Detachment expenses. This account is controlled by the LCO, the LCC, and the MO, so no one person will have sole access.

Donated money for Rebel Legion, Outpost, Base, or Detachment expenses can only come from voluntary internal revenue raising within the Rebel Legion’s membership.

Donations from the general public or outside corporations may not support operations, promotions, or support of the Rebel Legion or any Rebel Legion Unit.

Members who contribute to Legion Level Fundraising Drives, will receive a small logo in their avatar area in the forums.

VI.4.B. Fundraising for Charity

Club merchandise can be used to raise funds for pre-approved purposes. These purposes can include fundraising for charity or the raising of funds to offset operational expenses. However, Base, Outpost, and Detachments are limited to two (2) fundraising projects per calendar year.

Before commencing a fundraising project, approval from the LCC is required. Full accounting records must also be kept during the project. In order to seek approval, a proposal will need to be submitted to the LCC outlining the following:

[1] What is being proposed to be sold

[2] The proposed mark-up

[3] The proposed period of sale

[4] An indication of how the funds raised will be used

In addition to the normal sales process, members purchasing items must be made aware of the reason for the fundraising sale, and where the money will be sent.

At the conclusion of the project all financial records pertaining to the project are required to be submitted to the LCC. The LCC and the MO also have the right to request updates on the project and to discontinue the project at any time.

100% of the proceeds of sales beyond merchandise production and shipping expenses must go to the approved charity, before the end of the calendar year. If this is no longer possible, the funds must be refunded to members who purchased merchandise during the sale or donated to a charity of the LCC´s choosing.

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Article VII: Misconduct, Responses to Misconduct, and Disciplinary Actions

The Rebel Legion recognizes that this organization is strictly volunteer and for fun, but also recognizes the need for rules and regulations to maintain order for the benefit of all members. This article outlines types of disputes and misconduct, the processes for resolving disputes and misconduct, and related disciplinary actions.

See SOP S7: Rebel Legion Forums.

VII.1. Misconduct Definitions

Member in good standing: an Active Member not currently under disciplinary actions.

Minor Offense: Offenses that have caused only minor difficulties for other members, club operations, club reputation, or charity/community partners.

Major Offense: Offenses that have caused major damages for other members, club operations, club reputation, Lucasfilm ltd. or Disney, or charity/community partners.

Any member breaking any SOP conduct rules or violating the tenets of this Charter may face disciplinary action. All disciplinary actions that are needed will be enforced in the best interest of all Rebel Legion members, the Star Wars franchise, the general public, and for the greater Star Wars community.

Misconduct may vary in severity, but any type of misbehavior and/or misconduct may lead to disciplinary action. The Rebel Legion observes three different levels of disciplinary actions for violation of the Rebel Legion Charter: Probation, Suspension, and Expulsion.

VII.1.A. Probation

This member’s activities are heavily monitored by their Base or Outpost Commanding Officer (BCO/OCO) and/or the Captain of the Guard (COG) for the duration of their disciplinary action. This member is not permitted to participate in Legion or Base/Outpost elections or polls, and must seek permission from the BCO/OCO and/or Event Coordinator to participate in events. This member may not purchase Rebel Legion Merchandise. If the member is an Officer or volunteers on a Rebel Legion Committee, the determination will be made during sentencing if they should be removed from their post(s). If they are currently the sale leader for a merchandise run, the determination will be made whether or not they will be permitted to continue to handle this merchandise run.

If this member is found guilty of another violation of the Rebel Legion Charter during their probation period, their account will be suspended for a length of time determined by the overseeing tribunal with the oversight of the COG.

VII.1.B. Suspension

This member is suspended from all Rebel Legion activities for the duration of their punishment. They are not permitted any activity within the Rebel Legion forums or off-site Unit forums. If the member is an Officer or volunteers on a Rebel Legion Committee, they will be removed from these posts. They are not permitted to participate in events organized by or representing the Rebel Legion. They may not purchase RL Merchandise.

They must turn over responsibility for merchandise runs in progress to the Unit or Legion Merchandising Officer (MO).

If a suspended member is found to violate the terms of their suspension, their suspension may be extended or the member may be expelled from the Rebel Legion.

VII.1.C. Temporary Suspension

Under extenuating circumstances, the Legion Commanding Officer (LCO) may temporarily suspend a member that is believed to be causing irreparable damage to the Rebel Legion. Temporary suspension is limited to 30-days, or the completion of a disciplinary hearing. Within 14-days from the start of the suspension, the LCC must review and begin a trial with the evidence and decide whether or not the member will retain membership, continue on suspension, lift the suspension, or in extreme situations, be removed from the Rebel Legion.

VII.1.D. Expulsion

This person is no longer a member of the Rebel Legion. Their costume profile page will be removed from the RL website. Their user account will be suspended. A member can only be expelled from the Rebel Legion by a majority vote of the LCC.

If a charged member refuses to comply with the restitution directives for lesser disciplinary action (such as probation or suspension), permanent expulsion from the club can result. In cases of a major offense, a direct move to a vote for expulsion can occur.

Depending on the violation that led to their expulsion, this person may be permitted to reapply for membership after a time decided by the overseeing tribunal. If readmitted, this member will be under a period of probation decided on by a majority vote of the LCC.

VII.2. Litigation and Disciplinary Processes

Any member in good standing may bring a charge of misconduct against another member from their Base/Outpost. They have 60 days from the date of the event (or discovery of a situation) to file a charge with their BCO/OCO and the COG. The COG will contact the plaintiff and ensure that they truly want to bring charges.

In special cases of discrimination, harassment, sexual harassment or abuse of authority, that often need to show a pattern of behavior, any member in good standing will have up to two years from the date of occurrence to bring charges to the COG for LCC consideration. This will allow members to be able to report issues that can be serial or repetitive in nature.

The special cases are defined in sections VII.3.H.i, VII.3.H.ii, VII.3.H.iii and VII.3.K and must meet one of those definitions to constitute discrimination, harassment, sexual harassment or abuse of authority.

All other aspects of the litigation and disciplinary process remain as specified in this section.

If a hearing is needed, the COG will set up a litigation thread in the Base/Outpost Litigation Forum for a tribunal consisting of the BCO/OCO, Base/Outpost Executive Officer (BXO/OXO), and Legion Executive Officer (LXO). That thread will be to present evidence, statements, discuss judgment, and vote on restitution, reparations, or punishment. The COG will act as counsel on all issues relating to the club Charter, ensure fairness on behalf of the plaintiff and defendant, and oversee documentation of the proceedings. During the hearing, the COG will work with both sides of the conflict to present witness statements and document evidence (forum posts, private messages, instant messaging and emails) relevant to the hearing to the Base/Outpost Command for review.

This hearing must run for at least fourteen days after it is called. After the fourteen days the BCO/OCO has the right to call for a vote at his or her discretion. A unanimous vote from the BCO/OCO, BXO/OXO, and the LXO will determine responsibility and any restitution, reparations, and/or disciplinary action required. At this level the harshest punishment that may be given is a one-year probation.

At the conclusion of the hearing the COG will document the terms of restitution, reparations, or punishment and move the entire thread to the Legion Litigation Archive and close the forum. The COG is responsible for reporting the outcome of the hearing to the Base/Outpost’s officers who will be affected by the ruling (Regional Captains, Event Coordinators, Base/Outpost Detachment Unit Command Staff, etc.).

In cases of a major offense, a move for expulsion must have the approval of the LCC.

In the event the conflict is between members of two different Bases/Outposts, then the BCO/OCO of the plaintiff is in charge and holds a combined hearing with a tribunal consisting of the plaintiff’s BCO/OCO, the defendant’s BCO/OCO, and the LXO. A unanimous vote will determine responsibility and any restitution, reparations, or disciplinary action required.

Members are reminded that disciplinary action may not solve their own personal problems with another member, and should not be taken lightly.

See Article VII.1.: Misconduct Definitions.

VII.2.A. Litigation Involving Rebel Legion Officers

If one of the parties involved in a dispute is a:

[1] Base/Outpost Commanding Officer (BCO/OCO)

[2] Base/Outpost Executive Officer (BXO/OXO)

[3] Detachment Commanding Officer (DCO)

[4] Detachment Executive Officer (DXO)

[5] Legion Commanding Officer (LCO)

[6] Legion Executive Officer (LXO)

[7] Legion Membership Officer (LMO)

[8] Legion Costume Judge (LCJ)

[9] Legion Webmaster (LW)

[10] Merchandise Officer (MO)

[11] Legion Public Relations Officer (LPRO)

Then the party bringing forth the charges has 60 days from the date of the event (or discovery of a situation) to file a charge with the COG. If one of the involved parties is the COG, the same time limit applies, but the charges may be brought to the LXO instead. The hearing must be held at the Rebel Command Council level. During the dispute, the officer charged will have office permissions suspended, but member status shall be retained until the dispute is resolved.

For this type of disciplinary action, the LCO acts as judge while the Rebel Command Council (RCC) functions as the jury. If the LCO is an involved party then the LXO will be the judge. All proceedings will be overseen by the COG (or LXO if the COG is involved) for fairness, adherence to the Charter, and documentation. Any officers involved that are a part of the RCC, as defined in the Charter, must abstain from deciding the judgment, and should limit their input to presenting evidence. The LCC must authorize judgments that include removing Legion officers from office.

If the officer whose position required the hearing to be at the RCC level is the Defendant, the disciplinary action must be decided and voted upon by the RCC.

All judgments at this level are final. No appeals will be heard or given.

VII.3. Examples of Misconduct and Related Disciplinary Actions

Some disciplinary actions are applied for specific misconduct. However, it will be noted that if a member who commits an offense and sees fit to immediately atone for the offense and restitution is given, the member may face a lighter punishment than noted below. This is at the discretion of the LCC.

A minor offense brings formal censure, for which the charged member must provide the directed restitution. If the accused refuses to comply with the directives, permanent expulsion from the club will result. In cases of a major offense, a move directly to a vote for expulsion can occur.

VII.3.A. Unauthorized Loan of a Costume to a Non-Rebel Legion Member at an Event

Members are expected not to loan out their costumes to non-members, except in limited circumstances described in Section V.1.G. If it is discovered that a member has lent out a costume for someone to attend an event in a way that is not in compliance with section V.1.G., this offense will result in expulsion from the Rebel Legion. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

VII.3.B. Submitting False Membership Application and Qualification Information

All members are expected to submit honest and accurate applications and qualifications for membership. Misrepresentation of any of the following will result in disciplinary action.

[1] Misrepresentation of Age by a Minor: An applicant who is under 18 years old and/or legally a minor in their country of residence lies about their age/location. This offense will result in expulsion from the club and a suspension of their user account until they are old enough to join or for one year, whichever is longer.

[2] Misrepresentation of Costume Photos for Membership Application: It is discovered that a member manipulated their costume submission photo in any way (other than red-eye removal) to gain membership. This offense will result in expulsion from the Rebel Legion. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

[3] Misrepresentation of Costume Ownership for Membership Application: It is discovered that a member does not actually own a costume but borrowed or rented one in order to gain membership. Or it is discovered that a member has lent out a costume for a person to gain membership. These offenses will result in expulsion from the club. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

VII.3.C. Falsely Taking Credit for Another Person’s Work

A member is found to be “passing off” or claiming another member’s work as their own. This includes, but is not limited to: replicating patterns without permission and recasting props without permission for profit or other personal gain. Any member filling a complaint must be prepared to show proof of their original work. This offense will result in expulsion from the club and a suspension of their user account. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

VII.3.D. Personal Profit from Rebel Legion Activities or Costumes

Any member who personally profits from Rebel Legion activities or costume usage, either within or outside the RL, will be expelled from the Rebel Legion. If the member complies with cease and desist after trial, the sentence may be reduced to 1 year probation for first time offenders. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

Third Party Sales: If the member did not grant permission, unauthorized items sold by a third party do not constitute a personal profit violation (e.g. another person selling photos of you in costume, or a non-member selling RL merchandise that they were given as a gift).

VII.3.E. Selling Rebel Legion Merchandise Outside the Rebel Legion

If a member sells Rebel Legion merchandise outside the Rebel Legion and other designated parties, this will result in expulsion from the Rebel Legion. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

VII.3.F. Abuse of Rebel Legion Forum Merchandising Rules

If during the sale of any merchandise, a member fails to respond to communication initiated by the member running the sale or contact the seller regarding the merchandise they posted interest in, they will be reported to the Merchandise Officer (MO). If a member is reported a second time, their access to the Emporium Forum will be suspended for six months. If, after that time, they continue to post interest but not pay for items, they will be permanently banned from buying RL merchandise.

Also, the above penalty will be placed on the member, if while during any sale the member fails to communicate their desire not to purchase one item but makes other purchases on other sale items on the boards.

VII.3.G. Abuse of Rebel Legion Assets

Because assets donated to or paid for using Legion/Unit funds belong to that Unit, a member who holds any RL assets without reason will face disciplinary action.

VII.3.H. Misconduct Toward Other People: Discrimination and Harassment

Discrimination is defined as unfair treatment of people based on personal characteristics. The Rebel Legion will not tolerate discrimination on the grounds of sex, race, religion, creed, nationality, sexual orientation, gender identity, age (beyond denying membership if the minimum age for membership has not been reached), body shape, or disability.

These personal characteristics are not a component of costume accuracy. Therefore, anyone can be approved in any Rebel Legion eligible costume and/or participate in RL approved events if their costume meets the standards; the costume components are judged, not the person wearing them. Likewise, makeup intended to make the costumer appear to be of a different human race (skin darkening or yellowing, “Asian” eye-liner, etc.) should not be used. Note that makeup used to look like a fictional race (e.g., painting one’s skin green to look like the Twi’lek Hera Syndulla) is acceptable and may be required in alien costume standards.

Discrimination will result in expulsion from the club and a suspension of their user account. The offender may appeal to the LCC for reinstatement after one year has passed since their expulsion. Any reinstatement will require a six-month probation period.

VII.3.H.i Discrimination

Discrimination is any inequitable treatment based on a person’s sex, race, religion, creed, nationality, sexual orientation, gender identity, age (beyond denying membership if the minimum age has not been reached), body shape, and/or disability.

Discrimination may be an isolated event affecting one person or a group of persons.

VII.3.H.ii Harassment

Harassment is any improper and unwelcome conduct that may cause offense or humiliation to another person. Harassment may take the form of words, gestures or actions intended to annoy, alarm, abuse, demean, intimidate, belittle, humiliate, or embarrass another or which create an intimidating, hostile or offensive environment. Harassment normally implies a series of incidents.

VII.3.H.iii Sexual Harassment & Misconduct

Sexual harassment is any unwelcome sexual advance, request for sexual favor, verbal or physical conduct or gesture of a sexual nature, or any other behavior of a sexual nature that may humiliate another. Sexual harassment can be a single incident or a pattern of behavior. Sexual harassment may occur between persons of the opposite or same sex. People of any gender identity can be either the victims or the offenders.

Sexual harassment is illegal in many countries. Depending on the laws in the country, sexual harassment of a Legion member may also be reported to local law enforcement entities.

Sexual misconduct will be defined as direct unwelcome advances, requests for favors, and/or other physical and verbal conduct when such conduct explicitly or implied that affects a member’s ability to troop, unreasonably interferes with an individual’s performance at such troops, or creates an intimidating, hostile environment. This also encompasses unwelcome display or communication of sexually offensive materials directed towards that member, or retaliation for refusal of sexual/romantic advances.

Any member charged with a sexual related crime in a court of law will be automatically suspended for 30 days using the LCO’s emergency power for suspension. Legion Command Council (LCC) will review the case within that 30 day period and determine if there is a need for a hearing or expulsion.

Any member convicted of a sexual related crime in a court of law will be automatically suspended for 30 days using the LCO’s emergency power for suspension. Legion Command Council (LCC) will review the case within that 30 day period and expulsion will occur with a confirmation vote of the LCC.

VII.3.I. Pedophilia

Any member convicted of pedophilia or any other sexual crimes against children, will face lifetime expulsion from the Rebel Legion and permanent banning from the forum.

VII.3.J. Criminal Acts

Acting in a threatening or violent manner, theft, and illegal substance abuse are all prohibited, as they are unacceptable behavior in a professional environment. Members who perpetrate criminal acts while representing the Rebel Legion are subject to disciplinary action.

VII.3.K. Abuse of Authority

The Rebel Legion points out the Abuse of Authority as one of the special cases of misconduct, and defines it as the improper use of a position of influence, power, or authority against another person. Abuse of authority may also include behavior that creates a hostile or offensive environment which includes, but is not limited to, the use of intimidation, threats, blackmail, or coercion. Discrimination and harassment, including sexual harassment, are particularly serious when accompanied by abuse of authority.

VII.3.L. Continuing Misconduct After Disciplinary Action

If a member refuses to cease and desist misconduct after disciplinary action has been initiated, they will be expelled from the Rebel Legion. They may appeal to the LCC for reinstatement after one year has passed since their expulsion.

If a member then discontinues misconduct, the disciplinary action may be reduced to a one-year probation for first time offenders.

VII.3.M. Misconduct at RL Events

Members may not use foul language, make obscene gestures, or consume/carry alcohol or tobacco while in costume and in view of the public, especially children. Members who behave inappropriately at RL events while representing the Rebel Legion may be subject to disciplinary action. However, any convention or gathering where adult content is prevalent and/or is not considered an official Rebel Legion event, these standards may be relaxed.

VII.3.N. Misconduct Outside RL Activities

It is generally outside the scope of this club’s jurisdiction to discipline members for their behavior outside of Rebel Legion activities. However, the LCC reserves the right to discipline members for their actions in accordance with the Rebel Legion’s Mission, Vision, and Values. The decision to discipline members for their actions outside the Rebel Legion is at the discretion of the LCC.

VII.3.O. Misconduct Online

No members may ever maliciously disparage or otherwise harass any fellow costumer, fellow member of the Rebel Legion, or other costume clubs or their members in public, on the Rebel Legion forums or on official club websites that are open to the public. No members may make disparaging/malicious attacks on fellow members about Legion business on our sister groups’ websites and/or official club social networking/blogging sites.

Members who use any Rebel Legion websites, forum, or mailing list will obey the rules and regulations set forth by the site administrators. Any abuse on the forum by a forum user will not be tolerated and a warning, suspension, or banning of their forum account will be decided by the LCC and the COG.

Any Forum User who violates the RL Registration Agreement and/or Privacy Policy will be subject to disciplinary action, which may include termination from the Rebel Legion and termination of their forum account.

See SOP S7: Rebel Legion Forums

VII.4. Reciprocity of Disciplinary Actions by Other Clubs Taken Against Dual Rebel Legion Members

In situations where a Rebel Legion member is also a member of another Star Wars costuming club (e.g. 501st Legion, Mandalorian Mercs, Saber Guild, The Dark Empire, Jedi Assembly, etc.), and that costuming club has taken disciplinary action (i.e. probation, suspension, or expulsion) against a member that is also a Rebel Legion member, that organization may request that the Rebel Legion also consider upholding and imposing the same action in this organization.

VII.4.A. Submission of Request from Another Costuming Club

The Commanding Officer, Executive Officer or Captain of the Guard (or equivalent) of the requesting organization can submit to the RL COG in writing the request for reciprocity of action. The request should describe what action was taken with a complete summary of the circumstances that led to the decision. The RL COG can then work with the requesting organization’s COG (or equivalent) for more information and investigate as necessary.

VII.4.B. COG Investigation and Notifications

The COG will bring the matter to the LCO and LCC to review and discuss implementing reciprocal action for the best interest of the Rebel Legion, its members, its reputation and our relationships with our sister organizations. In this situation, formal charges from a Rebel Legion member likely have not been filed and there has been no formal hearing conducted by the RL. The COG will also notify the accused member and the member’s BCO/OCO/DCO (whichever commanding officer(s) are applicable) of the request so that their input on the matter can be sent to the LCC for review before any action is taken.

VII.4.C. LCC Decision and Vote

The LCC will decide to support or deny the request by a simple majority vote. If suspension is considered, the LCC must also determine if it is to be imposed only at established known joint troops where the RL is participating or if it is to apply to all RL activities.

VII.4.D. Notification of Decision to Member

The COG will draft/send the notification of the LCC´s final decision to the RL member and get acknowledgement/understanding of the decision and any action. If the reciprocal action is ratified and approved, it will be implemented immediately upon notification.

VII.4.E. Notification of Decision to Others

The COG will notify the requesting organization in writing of the LCC´s final decision and when the member has been notified of any action taken by the RL. The COG will also ensure the member’s BCO/OCO/DCO (whichever is applicable) is/are also notified of the LCC´s decision and action. The COG will also notify the LMO and LCJs if the member is expelled. Unless the member successfully appeals the expulsion, any costume submission by that member would automatically be denied.

VII.5. Appeals

If either the plaintiff or defendant feels wronged by the decision of the tribunal, they may then appeal to the LCC. They must submit a written request for the appeal within 30 days from the date of the notification of the outcome of the Base level hearing to the COG. The COG is required to review the appeal for merit and submit it to the LCC along with their recommendation. If warranted, a hearing is called and both parties are invited to speak and submit evidence to the LCC. The LCO acts as judge while the LCC functions as the jury. This process must run for at least one week after the hearing is called, after which time the LCO has the right to close the proceedings. The LCC then decides if the charge is a minor offense, a major offense, or one without resolution. A majority vote rules and a course of action is laid down. The COG will oversee all proceedings for fairness, adherence to the Charter, and documentation. All judgments at this level are final.